PUBLIC NOTICE : Job Opening – Full Time City Clerk.

CITY OF GLENCOE
201 West Chastain Boulevard
Glencoe, Alabama 35905
(256) 492-1424 • Fax (256) 494-1339
cityclerk@cityofglencoe.org

Tashia Blackerby
City Clerk

PUBLIC NOTICE

Job Opening

• The City of Glencoe is accepting applications for the position of Full Time City Clerk. Drug screen is required. Applications and job description may be picked up at the City of Glencoe, 201 W. Chastain Boulevard, Glencoe, Alabama 35905, from 8:00am until 4:00pm. Resumes can be sent to the City Clerk at cityclerk@cityofglencoe.org or mailed to City of Glencoe, 201 W. Chastain Blvd., Glencoe, AL 35905.

Posted December 12, 2025

Applications will be accepted until December 28, 2025, at 4:00 p.m.

The City of Glencoe is an equal opportunity employer.

CITY OF GLENCOE – JOB DESCRIPTION

JOB TITLE: City Clerk/Treasurer

CLASSIFICATION:   Full Time Exempt

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JOB SUMMARY:

Under the supervision of the mayor, the employee serves as the custodian of municipal records and funds. The employee is responsible for preparing, maintaining, and attesting to the official records of action taken by the Mayor and City Council in regular and special called meeting. Employee manages municipal elections and serves in an administrative capacity to the Mayor and City Council. The employee is required to exercise initiative and judgment in planning and executing work, subject to legal requirements and general policies established by the Mayor and City Council. Employee supervises City Hall employees. Work environment involves risks which require safety precautions typical of offices, meeting and training rooms, and other facilities. The work is sedentary. Employee may sit comfortably to do the work. There may be some walking, standing, bending, carrying light items such as papers and books. Lifting heavy items may occur from time to time.

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DUTIES AND RESPONSIBILITIES:

Due to the vast duties and responsibilities of this position and the requirement for multi-tasking, job description will be according to job domains.

City Clerk:

• Serves as clerk to the Mayor and City Council; prepares the agenda for all council meetings and work sessions; attends all meetings; notifies council, public, and media of all meetings; takes and prepares meeting minutes; publishes all notices; maintains permanent copies of City records.
• Maintains custody of the rules, ordinances, and resolutions of the city council and keeps a record of those adopted.
• Reviews all claims or liens against the City; forwards claim to the City attorney and insurance carrier.
• Directs the compilation, revision, and publication of municipal codes.
• Secures and allocates all funds received by the city; coordinates banking services with local financial institutions; approves all invoice prior to payment to determine legality; disburse funds appropriately; approves and signs all checks.
• Performs accounting tasks such as balancing bank statement, tracking expenditures, managing petty cash and other funds of responsibility.
• Prepares and submits tax withholding documentation to the Internal Revenue Service and Alabama Department of Revenue.
• Assists external auditors, directs the maintenance of general and enterprise funds, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses.
• Coordinates and assists in the preparations of external audit materials and external financial reporting.
• Assists with preparation of City’s annual budget.
• Authenticates documents evidencing city council actions; certifies copies of official municipal documents; maintains custody of the official City seal.
• Arranges travel for Mayor and Council.
• Establish and maintain effective working relationship with other departments and City employees, officials form the state and other municipalities and the public.
• Issues and records municipal tags and secures titles for the City vehicles; ensures that all municipal property is properly insured.
• Attends classes for Municipal Clerk Certification on bi-annual basis; attends workshop, seminars and conventions related to city government and operations.
• Verifies and corrects official statements on bond issues; initiates payments and prepares reports and schedules relating to bond issues and debts.
• Prepares and maintains schedule of all public meetings and notice of same to ensure compliance with Alabama Open Meeting Act.
• Researches, maintains and distributes city and state codes.
• Serves as liaison for the citizens of the community; answers their questions and process requests for information in a courteous and timely manner.
• Manages City website and social media accounts.
• Oversees City bids, Request for Proposals (RFP), and related activities; maintains bid book of vendors and answers vendor’s question.

Management and Supervision:

• Supervises employees within the administration department; supervises overall daily operations of the city clerk’s office; including supervising administrative functions of collecting revenues, handling cash and reports; handling the financial transactions of the city; directing and evaluating assigned staff; addressing employees concerns and problems, directing work; counseling employees and completing performance evaluations.
• Administers oaths.
• Implements accounting requirements for approved grants; creates and maintains grant files and records; gathers financial data and prepares financial reports for grants.
• Supervises sale of city surplus property, equipment, and inventory.
• Administers, coordinates, monitors and evaluates the City’s liability insurance coverages.
• Serves as Human Resource official; addresses employees concerns and problems, directing work; counseling employees.
• Supervises the collection of all City taxes, permits, licenses, and other receivable; enforces and ensures compliance with the city business licenses, ordinances and sale, use, rental, lodging, and tobacco taxes; administers the collection of municipal taxes with contracted agency; reviews accounts for local audit approvals; assists in the collection of delinquent taxes of local vendors.
• Maintains city records; ensures that records are accurate and current and that confidentiality is not breached; performs searches of municipal records as required; secures permission from the Department of Archives to purge old records; approves review of records for public inspection or agency use.
• Responsible for supervision, direction, task training, cross training of tasks for assigned staff.

Treasurer:

• Serves as city treasurer.
• Assist in preparing budget figures and documents; administers the city’s budget.
• Prepares and interprets city financial statements; prepares information and documents for auditors; prepares and issues monthly financial reports to mayor, council, and departments heads.
• Serves as custodian of and maintain inventory of all City assets.
• Oversees the preparing bi-weekly payroll and submitting tax withholding and other documentation to appropriate agencies.

Elections:

• Serves as Chief Election Official on a quadrennial basis and for all special city elections; publishes notices in the newspaper.
• Coordinates facility use for elections with Probate Judge and appropriate county election officials.
• Advises candidates of legal requirements and obligations.
• Certifies qualification of candidates; advises candidates of Statement of Economic Interest as required by State Ethics Commission within five days of qualification.
• Certifies voters lists; selects election officials for council approval.
• Ensures absentee ballots are counted according to regulations.
• Schedules and trains poll workers
• Prepares and updates district voter lists.
• Ensures elections supplies are at each polling location.
• Conducts site visit of polling places to ensure regulations are followed.
• Schedules and plans for the city council meeting to certify results.
• Coordinates run-off elections, as necessary.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Can be acquired on the job
• Knowledge of City policies, procedures, and guidelines.
• Enforcement of the personnel policy manual
• Knowledge of functions of city clerk.
• Knowledge of procedures, rules, and regulations of the office of city clerk, including those defined in the Code of Alabama.
• Ability to communicate effectively with the public, public officials, supervisors, and colleagues in a positive and professional manner
• Ability to communicate with other city departments/offices, and other governmental agencies to affect sound and effective solutions to their issues and concerns.
• Skills in using computer and software functions.
• Ability to prepare accurate and comprehensive records and reports.
• Ability to plan, organize, coordinate, and supervise the activities performed in accomplishment of the work effort.
• Able to work consistently and work effectively with subordinates, peers, and immediate supervisors
• Ability to understand and implement oral and written instructions.
• Ability to prioritize work and complete work and projects in a timely manner.
• Ability to supervise the work of subordinate employees.
• Integrity, ingenuity, and inventiveness in the performance of assigned tasks.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in accounting, finance, business, or related field from an accredited institution or higher education. (or related work experience)
• Must have at least five (5) years of comparable work experience in a governmental or business environment.
• Must have at least two (2) years of experience in a supervisory position.
• Must be able to obtain certification as a Certified Municipal Clerk (CMC) within three (3) years of employment.

Please email resume to cityclerk@cityofglencoe.org or mail it to: